July 14, 2011
Arizona State University
Call to order: 9:34 am
I. Welcome, Andy Washburn
A. Introduction of 2010-11 CAMMP Board of Directors
II. New Business
A. 2012 Conference site selection
1. University of Mississippi presentation
2. University of Central Florida presentation
B. 2012 Conference site vote
1. University of Central Florida awarded 2012 Conference
III. President'ts Report, Andy Washburn
A. Review of CAMMP History
B. Explanation of Executive Director rule
1. Exceptions to Executive Director rule outlined
C. Sponsorship Discussion
1. Sponsors are excluded from formal meetings and presentations
2. Sponsors are now included in more CAMMP activities
3. Premier sponsors attend selected CAMMP evening sessions
D. CAMMP is a formal organization with a bank account that pays taxes
E. CAMMP Board of Directors meet monthly to conduct business
IV. Treasurer's Report, Doug Smith
A. CAMMP bank account is at Bank of America
B. PayPal is used for online sponsor payments
C. Review of 2010-11 Income Statement
1. Current balance is $130,000 surplus
V. Old Business
A. Review of CAMMP business meeting voting rules
B. Review of CAMMP membership rules
C. Any CAMMP member can run for the Board of Directors
D. Voluntary and confidential salary survey distributed for input
VI. New Business
A. Role of the Board of Directors explained
1. Financial oversight
2. Policy oversight
3. Membership oversight
4. Conference host oversight
B. 2011-13 Board of Directors Nominations
1. Patti Daves nominated Kevin Berry - nomination accepted
2. Joan Hall nominated Mara Kudrick - nomination accepted
3. Nancy Blattel nominated Michael Reza - nomination accepted
C. Nominees addressed the membership
D. 2011-13 Board of Directors vote
1. Later announced that Kevin Berry and Mara Kudrick had been
elected
VII. Motion to adjourn the meeting
A. Made by Mara Kudrick
B. Seconded by Andy Washburn
Meeting adjourned: 10:30 am
Submitted by
Mara Kudrick, CAMMP Secretary 2010-11
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CAMMP Business Meeting
July 15, 2010
West Virginia University
Call to order: 8:36 AM
President: Review of CAMMP History, bylaws, and explanation of officer elections
President: Explanation of Director and Officer Insurance. Insurer is CIR. Focus of the CAMMP Board is to govern the organization and not to run the annual conference. Sponsorships were created to build a surplus of revenue and to offset the conference costs so participants do not have to pay a conference fee. We need to decide how we want to use the extra revenue and reserves. Discussion has taken place to use google docs to create a program for sharing documents.
CAMMP does not have an "official" logo. Last year, K-State created a CAMMP logo that incorporated their school logo. This should be discouraged.
Group Discussion: Stephanie Miller: Sponsor school of conference should use current CAMMP logo, but incorporate their school colors to the logo. Joe Rank: Crystal plaque for board members uses the current typeface. A suggestion was made to use smaller font.
Treasurer's Report: We are building cash reserve. Tax return is posted on CAMMP web site. An RFP was given to both Marsh and CIR for D&O insurance. CIR gave the best proposal and was chosen.
Secretary's Report: Review of membership requirements and proposal to update requirements to create clarity on who is eligible to join. Proposal for changes in bylaws was shared with group. Secretary reiterated that members must be based in a school in the U.S. No comments or questions regarding bylaw update.
New Business:
President: There are three open positions on the CAMMP Board. Katie Marquis from the University of Florida will not run for reelection this year. Role of the Board: participate in monthly conference calls. Discuss membership and sponsorship issues. There was a discussion of after-hours conference events hosted by CAMMP sponsors. Nominations for Board: Jodi Kaplan nominated Doug Smith from East Carolina. Doug accepted. David Roloff nominated Andy Gurd from The Ohio State. Andy accepted. Joan Hall nominated Patti Daves from University of Virginia. Patti accepted. Geoff Conrad nominated David Roloff. David declined. Nancy Blattel nominated Michael Dean from University of Oklahoma. Michael accepted. Mary Ruffin Weaver Childs nominated Scott Dahl from Iowa State. Scott accepted. Jodi Kaplan moved to close nominations. Motion carried.
Candidates gave speeches. 2011 Conference Nominations. Bids placed by Arizona State University and Central Florida University.
Sponsorship Report/Discussion: Amy Raichlen: Several issues came up when planning events for conference this year regarding event sponsorship. Andy Washburn: All sponsors are considered to be on equal footing. We keep sponsors separate from conference discussion to allow open discussion amongst participants. The sponsors are necessary to meet our revenue needs and the model is proven to work. Jodi Kaplan: We need to be careful about protecting our loyalty to the "little guys", many have been long term sponsors. We need to keep a variety of sponsors and remain fiscally strong. However, we do not need to "make a profit" and should keep the little guys in mind. Amy R.: Thus far we've kept a level of equality amongst sponsors. There is the 2 minute introduction, each have a table, there is a group cocktail reception, and we provide sponsors lunch. What can we do to build on this model and make it better? Dan Rhodes: There were issues with sponsorship of the Tuesday night event, typically sponsored by Marsh. Other sponsors would like this same opportunity to host an exclusive event. Do we provide sponsorship levels of access to CAMMP participants? Should we lower the price point? Space is an issue for increasing number of sponsors. Amy R.: Financially we are strong. Nothing currently is formalized for sponsors hosting dinners. We want to maintain quality programming.
Open Floor: Joe Rank: Total number of vendors currently is good. If we increased sponsors we would not have enough time to meet with all of them. Those sponsors unhappy with the current fee shouldn't be, they are getting a lot for their $1500. Michael (UCLA): We under value our assets. We should consider increasing the fee. Anne Davis: Many vendors set up appointments outside of the normal CAMMP schedule during the conference. Mrs. Fitzpatrick: Asked the question "does every sponsor pay the same amount"? The answer is, yes. Mary Ruffin Weaver Childs: Provided the history of the Marsh Tuesday night sponsored dinner. Jodi Kaplan: The dinner on Tuesday's was a "hook" to encourage CAMMP attendees to arrive early for the conference. Maybe we should consider not making it a "part" of the event? Dan Rhodes: Geico/Jester sponsored an after-hours event on Wednesday evening this year. We need to drive the agenda and not the sponsors. Jana Sestili: Sponsor intent was to create a non-registration fee. We need to maintain the integrity of CAMMP. Sponsors are getting adequate access to participants. If vendors want to bid for Tuesday they can. Nancy Blattel: West Coast Marketing Group allows sponsor paid meals and sponsorship also covers cost of hotel rooms for participants.
Andy Gurd moved to adjourn this discussion. Jan Newcomer seconded. *A sponsorship task force will be created to continue discussion.
Meeting adjourned at 9:55 AM.
Submitted by
Mara Kudrick, CAMMP Secretary 2009-10
______________________________________
CAMMP Business Meeting
July 16, 2009
Kansas State University
• Call to Order
• CAMMP President David Roloff introduced the current board members: Vice President Andy Washburn, Treasurer Scott Dahl, Secretary Joan Hall, Director Katie Marquis, and 2009 Conference Host Kelly Law. (Past President Jodi Kaplan was not in attendance).
• President’s Update: Roloff announced the results of the 2009-10 board election. Andy Washburn was re-elected to a second term (Joan Hall did not run for re-election), and Mara Kudrick was elected to a first term. The new positions on the board are as follows: President Andy Washburn, Vice Presidents David Roloff and Katie Marquis, Treasurer Scott Dahl, 2010 Conference Host Kevin Berry, and Past President Jodi Kaplan.
• Roloff reviewed the bylaws and the 2008-09 accomplishments, including the redesign of the CAMMP web site, development of a file sharing program and quarterly e-newsletter, talks regarding a possible CAMMP/WCMG merge, and the continued financial security of the organization.
• Treasurer’s Report: Scott Dahl reported on this year’s conference expenses and assets, which include checking account, accounts receivable, and CDs.
• Technology Committee Report: Katie Marquis gave a demonstration of the new file sharing program that will be ready in approximately one month. This program will allow CAMMP members to post PDFs of membership campaigns and other information online.
• Old Business: Roloff reviewed Listserv confidentiality and CAMMP-related content. Washburn reported that the “Definitions” task force was on hold, but would resume soon. Roloff asked for issues/ideas for the good of CAMMP, there were none.
• New Business: Roloff called for nominations for host schools for the CAMMP 2010 conference. Three schools were nominated: West Virginia, Arkansas, and Virginia Tech. A vote was taken, and it was later announced that West Virginia had been selected as the site of the 2010 conference.
• The meeting was adjourned.
Submitted by
Joan Hall
CAMMP Secretary, 2008-2009
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CAMMP Business Meeting
July 18, 2008
University of Pittsburgh
1. President David Roloff announced the new board of directors: David Roloff, Andy Washburn, Joan Hall, Scott Dahl, Katie Marquis, Jodi Kaplan (ex-officio), and Kelly Law (2009 conference host). Board titles will be decided among the board and sent to the CAMMP listserv.
2. David gave a brief history of the board.
3. Joan Hall reviewed the CAMMP listserv policies and procedures: primarily that it is for alumni association membership & marketing professionals of 4-yr. public/private institutions of higher learning, topics of discussion should be relevant to membership & marketing, and everything discussed on the list is confidential and should not be shared outside the group without permission.
4. David reviewed the 2007-08 accomplishments of CAMMP: web site, file sharing initiative, salary survey, process to standardize terms & definitions, CAMMP quarterly e-newsletter
5. David asked those in attendance to be sure to give their feedback/ideas to the CAMMP board
6. David gave the treasurer's report for Jim Blake, who was unable to attend for health reasons.
- 2008 Conference: Conference had 44 sponsors (thanks to Andy Washburn and Amy Raichlen). A suggestion was offered to increase cost of extra attendees from $250 to $300 next year.
- Future use of funds: recommend establishing 2 more CDs
- Geoff Conrad recommended a quarterly posting of finances
- Motion passed to accept treasurer's report
7. Committee Reports
- Technology - David reported that Katie Marquis is working on establishing a file-sharing system. Ryan Bladzik suggested we establish a CAMMP blog.
- Diversity Committee - David reported that Duane Wiles and his committee have reached out to other diverse institutions and encouraged them to join CAMMP.
- CAMMP Conference 2008 - People liked the dual-track sessions. Sponsors were happy with this year's conference set-up and schedule.
- CAMMP Conference 2009 - West Virginia and Kansas State submitted proposals to host next year's conference. Those in attendance voted to have the conference at Kansas State and a motion was passed to have next year's conference at Kansas State in Manhattan, Kansas.
- Standards & Definitions Committee - Andy Washburn reported on the work of the committee and discussed the definitions* for alumnus/alumna and mailable/addressable graduates. After some discussion, a motion was passed to approve those definitions. A conversation about additional standards and definitions will be continued at a later date.
8. Motion was passed to end the business meeting.
Submitted by
Joan Hall
CAMMP Secretary, 2007-2008
